# Department changes: update access without carrying every old permission forward

**URL:** <https://community.autommate.com/t/department-changes-update-access-without-carrying-every-old-permission-forward/213>\
**Category:** Use Case Hub\
**Created:** [October 16, 2026, 11:42am UTC](https://community.autommate.com/t/department-changes-update-access-without-carrying-every-old-permission-forward/213 "2026-10-16T11:42:29Z")\
**Posts on this page:** 1\
**Page:** 1

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**Author:** ![Caglayan](https://avatars.discourse-cdn.com/v4/letter/c/f9ae1b/32.png) [@Caglayan](https://community.autommate.com/u/Caglayan)\
**Post date:** [October 16, 2026, 11:42am UTC](https://community.autommate.com/t/department-changes-update-access-without-carrying-every-old-permission-forward/213/1 "2026-10-16T11:42:29Z")

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**Autom Mate Team · Practical example**

When someone changes departments, use Autom Mate to coordinate new access and make old permissions an explicit decision.

### Treat the move as a small service

1. **Read the approved change.** Collect employee ID, old and new department, manager and effective date.
2. **Compare the access packages.** Identify permissions to keep, add and review for removal. Flag individual exceptions rather than guessing.
3. **Confirm the transition.** Use your existing approval process for sensitive access and any temporary overlap.
4. **Apply the changes.** Run the configured directory and application steps. Update the manager or department fields where those systems require them.
5. **Check and report.** Read back the result, record exceptions and tell the new manager what remains.

**Example:** a move from Support to Finance may require a new application role, removal from a support group and a short handover period.

Start with two department profiles and one application. Avoid copying another employee’s full access as the default package.

**Completion check:** the new role works, agreed removals are confirmed and any temporary overlap has an owner and end date.

[Map actions and data in a Hyperflow](https://docs.autommate.com/userguide/build-automations/configure-actions-and-map-data)

Where do department changes originate in your organisation? Comment with the systems and the part that is still manual; omit employee data.