Autom Mate Team · Practical example
Use an Autom Mate flow to check contractor access expiry dates and give each renewal decision an owner.
Start with one access type
- Read the current contractor list. Use your approved HR, identity or access register, including a stable person ID and expiry date.
- Find access approaching expiry. Run a scheduled check and identify the sponsor responsible for each decision.
- Request a renewal decision. Send the sponsor a concise request through your existing approval channel. Store the decision against the access record.
- Apply the agreed rule. Extend only after approval. Otherwise follow the organisation’s expiry process; route unclear or disputed cases to the owner.
- Verify the result. Read back the new end date or access state and notify the sponsor.
Useful inputs: contractor ID, sponsor, application or group, end date, renewal deadline and request reference. Use a consistent time zone.
A good first version covers one application rather than every contractor entitlement at once.
Completion check: each due record has a confirmed renewal, confirmed expiry action or an explicitly assigned exception. A reminder being sent does not mean access was reviewed.
Which system holds your contractor end dates? Comment with the stack and missing step, without names or credentials.